Title: Operations and Contracts Manager
Current Time Commitment: 1 FTE
Salary: competitive based on education and experience (with full benefits)
Location: San Francisco (with weekly meetings in Oakland).
Reports to: Executive Director
Refugee Transitions seeks an Operations and Contracts Manager to oversee Refugee Transitions' contractual agreements related to delivery of program services. The Operations and Contracts Manager will be responsible for maintaining documentation in compliance with the specific requirements of each contract; monitoring contract budgets, and reporting deadlines/deliverables. The Operations and Contracts Manager will communicate with the organization's program directors/managers and representatives of funding agencies, and work with Executive Director and Sr. Development and Communications Coordinator to apply for new government and partner contracts. This person will also work with Executive Director and contract bookkeeper to prepare annual budgets and monitor and analyze monthly department budget reports; prepare regular reports on progress, budgets, receipts and expenditures; and help with administrative work related to hiring and onboarding new employees.
Duties include but are not limited to the following:
-Support Executive Director in securing funding from government sources and partners. Help Executive Director apply for local and federal government grants (as a lead and partner agency);
-Manage funder contracts, including ensuring insurance and other requirements are met;
-Track expenses related to each project;
-Research government grant opportunities (local and federal government). Give Sr. Development Coordinator deadlines and prospective government grant opportunities and deliverables to add to development calendar;
-Perform appropriate administrative and operational research to support proposal and contract development;
-Support Executive Director in conducting contract strategy meetings to identify issues and client requirements, facilitate pricing discussions, and obtain program management staff input on timelines and deliverables;
-Support Executive Director in drafting contractual provisions based on strategy discussions, and organizational needs and expectations.
-Work with Executive Director and contract bookkeeper to prepare annual budgets and monitor and analyze monthly department budget reports, recommending changes as necessary;
-Prepare regular reports on progress, budgets, receipts and expenditures;
-Work with contract bookkeeper, CPA, and Executive Director to prepare for annual audits;
-Help with rental agreements and other administrative projects as needed;
-Facilitate repairs and purchases (including technology) as needed; and
-Manage facilities, leases, purchases, etc. at RT's Oakland and San Francisco offices.
HR-RELATED OPERATIONS WORK:
-Create and post job descriptions, set up interviews, and onboard new staff, interns, and teachers as needed; and
-Manage and process payroll using Quickbooks (full service payroll).
-Grants/contracts management/coordination experience required;
-Experience researching and successfully securing government grants/contracts;
-Experience in applying organizational standards when developing requests for proposals, and drafting contracts (preferably in the Bay Area); and
-Budget development and oversight experience.
-Experience with nonprofit accounting with a strong background and work experience in finance/budgeting; and
-Light bookkeeping experience (knowledge of Quickbooks a plus).
-Experience managing volunteers or staff (a plus) and managing projects;
-Knowledge and experience in organizational effectiveness and operations management implementing best practices.
-Commitment to educational services, refugee/immigrant issues, and the mission of Refugee Transitions;
-High level of maturity, motivation, and flexibility, as well as a firm commitment and ability to develop high-quality work products;
-Ability to work independently, multitask, manage time efficiently, and self-manage to meet deadlines;
-Strong organizational, project, and budget management skills;
-Strong writing skills, and ability to convey complex information in a way that others can readily follow;
-Strong computer skills, with proficiency in Microsoft Office products and databases;
-A demonstrated commitment to high professional ethical standards and a diverse workplace;
-Excels at operating in a fast-paced, collaborative environment; and
-Flexible schedule and ability to travel within the Bay Area, including the ability to work evenings and weekends when necessary.
-Bachelor's degree required; advanced degree is highly desirable.
Physical Abilities: Hearing and speaking to exchange information in person and on the telephone; seeing to read, prepare, and proofread documents; sitting or standing for extended periods of time; dexterity of hands and fingers to operate a computer keyboard and other office equipment; kneeling, bending of the waist, and reaching overhead, above the shoulders and horizontally to retrieve and store files and supplies.
Special Requirements: Must be able to accept assignments between 9:00 a.m. and 7:00 p.m. The shift assignments may include some evenings and weekends.
RT is an Equal Opportunity Employer.
Please submit a Cover letter and Resume to jobs at reftrans.org (with Operations and Contracts Manager in subject line) by April 23, 2018. Both attachments must be received; incomplete applications will not be considered. Please forward electronic submissions only. No phone calls please. Only principal, qualified candidates will receive a response.